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GOVERNING BOARD MEETING Session 1
Friday, November 10, 1995

Agenda

  1. Call to Order (Ralph W. Mathisen)
  2. Approval of Minutes from 1994 meeting.
  3. Legal Representation for the BSC (Lucille Roussin)
  4. Concerns of Local Arrangements Committee for 1996 (Carolyn Connor)
  5. Separation of Secretary and Treasurer Position (David Olster)
  6. Dumbarton Oaks Liaison (David Olster)
  7. Abstract Submissions/Program Chair Problems (Mary-Lyon Dolezal)
  8. "Electrical" Committee (Ralph Mathisen)
  9. Report of Secretary-Treasurer (Denis Sullivan)
  10. Establishing a Model Budget (Susan T. Stevens)
  11. Establishing a Newsletter (Susan T. Stevens)
  12. Future sites of meetings 1996-2000 (Susan T. Stevens)
  13. Old business
  14. New business
  15. Adjournment

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GOVERNING BOARD MEETING Session 1
Friday, November 10, 1995

Minutes of the Meeting

  1. The meeting was called to order by BSC Vice President Ralph W. Mathisen at 1:17, Friday, Nov. 10, with Alice Christ, Helen Evans, Ralph Mathisen, Mary-Lyon Dolezal, Elizabeth Fisher, Judith Herrin, Walter Kaegi, Lucille Roussin, Daniel Sahas, Nancy Ševčenko, Susan Stevens, and Thelma Thomas attending.

  2. The question of the BSC tax status and incorporation was raised by Lucille Roussin. It was agreed that it was necessary to assemble the relevant documents and resolve these questions. Lucille Roussin was appointed as the BSC Legal Adviser.

  3. It was moved by Walter Kaegi, seconded by Mary-Lyon Dolezal, to termi nate the travel subsidies for members of the Dumbarton Oaks Liaison Committee. The motion passed unanimously.

  4. 4. There was extensive discussion regarding a proposed split of the Secretary-Treasurer position. A decision was postponed pending further discussion.

  5. There was discussion regarding a proposal to appoint a particular person to be responsible for the publication of the abstracts. It was decided that the current method of presenters providing camera ready copy to be published by the Local Arrangements Committee was working satisfactorily.

  6. A request by the North Carolina Local Arrangements Committee for financial assistance in the publication of the abstracts was considered. Given that the dues go directly to the BSC, and that those who pay dues but do not attend receive a copy of the abstracts, there was some concern that the Local Arrangements Committees would be subsidizing the abstracts of persons who did not pay registration fees. After much discussion, it was decided 1) that we did not yet have any numbers regarding how many abstracts were to go to non-attendees, and 2) that the total cost of producing all the abstracts should be factored into the calculations of the registration fees, and that the question of their ultimate distribution should therefore be moot. It was moved by Judith Herrin and seconded by Alice Christ to make a one-time $3,000 advance to the N.C. Committee for the production of the abstracts, to be repaid from the conference proceeds, with the provision that the cost of the abstract production be figured into the registration costs. The motion passed unanimously.

  7. A number of issues were raised by Program Chair Mary-Lyon Dolezal:

    It was moved by Susan Stevens and seconded by Thelma Thomas that dues be due on March 15 of each year, and that this apply to both U.S. and Canadian members. The motion passed unanimously.

  8. It was moved by Walter Kaegi and seconded by Susan Stevens that the dues be sent only to the Treasurer or Secretary-Treasurer, and that the person in charge of the Mailing List keep track of those who had paid dues, with a note to that effect to appear on the mailing label. The motion passed unanimously.

  9. The question of the increased number of abstract submissions in recent years was raised. It was moved by Helen Evans and seconded by Alice Christ that, if deemed necessary by the Program Committee, preference in paper acceptance be given to those who had not presented in the previous year. The motion passed unanimously.

  10. It was moved by Nancy Ševčenko, seconded by Alice Christ, that Graduate Student Travel Stipends be disbursed immediately after the conference. The motion passed unanimously.

  11. The question of the status of those who submitted abstracts as graduate students but received their degrees prior to the conference was raised. Upon motion by Judith Herrin, seconded by Thelma Thomas, it was decided that those who were graduate students at the time of initial abstract submission (March 15) would be eligible for the Graduate Student Stipend, Graduate Student Prize, and Graduate Student Membership Dues. Status at the time of the conference itself would determine the registration fee. The motion passed unanimously.

  12. The procedures for the Graduate Student Prize were discussed. It was moved by Walter Kaegi, seconded by Susan Stevens, that at future meetings graduate students submit at the time of the conference five copies of the exact text of their paper as delivered, and that a decision would be reached by the time of the subsequent Dumbarton Oaks symposium in April. This policy would be intended to guide next year's Program Committee and would be subject to review. The motion passed unanimously.

  13. There being no Old or New Business, the meeting adjourned at 3:10 PM.

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GOVERNING BOARD MEETING Session 2
Saturday, November 11, (Immediately after Business Lunch)

Agenda

  1. Call to Order (Ralph W. Mathisen)
  2. Welcome New Members
  3. Elections
  4. Adjournment

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GOVERNING BOARD MEETING Session 2
Saturday, November 11, 1995

Minutes of the Meeting

  1. The second meeting of the Governing Board was called to order by BSC Vice President Ralph W. Mathisen at 3:20 PM, Saturday, Nov. 11, with Alice Christ, Helen Evans, Ralph Mathisen, Mary-Lyon Dolezal, Elizabeth Fisher, Judith Herrin, Walter Kaegi, Lucille Roussin, Daniel Sahas, Nancy Ševčenko, Susan Stevens, Sarolta Takacs, Alice-Mary Talbot, Thelma Thomas, and William Zwirn attending.

  2. The newly elected members, Alice-Mary Talbot, Sarolta Takacs, and William Zwirn were introduced and welcomed.

  3. It was moved by Susan Stevens, seconded by Lucille Roussin, that the position of Secretary-Treasurer be split, with the Treasurer to be responsible for 1) the financial report, 2) writing checks and paying bills, 3) doing the taxes, and 4) receiving dues and keeping a master list of dues-paying members; and the Secretary being responsible for 1) Preparing and Recording the Minutes, and 2) Maintaining the Mailing List. The motion passed.

    The following persons were elected as BSC Officers for the upcoming year: President: Mary-Lyon Dolezal; Vice President: Ralph Mathisen; Treasurer: Alice-mary Talbot; Secretary: Alice Christ.

  4. The meeting adjourned at 3:30.